Check In: Set up: Friday October 13th from 4 pm to 8 pm Saturday October 14th from 7 am to 8:50 am Please come with enough inventory to sell throughout the entire day. If a vendor closes a booth early, that vendor may not be asked to participate in our next event.
Check Out: Saturday October 14th from 4 pm to 6 pm (all vendors must be out of the building by 6pm). NOTE: We do not have a re-schedule date should there be inclement weather. The show will be held on Saturday, October 7th, 2023.
About your booth… Booths rentals are non-refundable, sizes are 6’ x 9’, 7’ x 9’ and 9’ x 9’, The charge for the booths will be $30 - $50 depending on the size. We will provide each booth with 2 chairs. If a table is needed, they will be available for a $10 rental fee. While we do our best to honor specific requests regarding location, we must also take into consideration factors such as electricity, wall, and corner needs.
WI-Fi: will be accessible to all.
No Open Flames and No Helium Balloons may be used at any time.
On the contract, please include all vendor names and products participating in the booth, and 2-3 photos of your work along with your application. Be sure to include a brief description of your products so we can separate like vendors. A vendor may not share or sell any of his/her space without the approval of our Show Committee, including the display or any items (business cards, publications, etc.) from any other businesses not participating in the Arts & Crafts Show. Vendors will not be allowed to occupy any space except the one the have purchased. This includes any unoccupied or unfilled spaces. We realize space is limited but each vendor must stay within their own marked off space. A vendor must not touch or move another vendor’s booth or products. The selling or displaying of products with any drug or alcohol related themes of any kind are not acceptable. We will not have any vendors to represent a national franchise company, e.g. Scentsy, Pampered Chef, etc..
Sales Tax: Each merchant is responsible for collecting his or her own sales tax
Electricity: Electricity will be available for certain booths at a charge of $10. Please be sure to mark your APPLICATION if you would like electricity as it is limited. Vendors that have paid for electricity will need to provide their own power strips and heavy-duty extension cord (must be 3 pronged electrical cords). A $25 late request fee will be assessed for electrical requests received less than one week before the show date. We encourage you bring battery operated calculators and a manual credit card reader, in the event we lose power.
Parking: There will be assigned vendor parking area. The location will be included in the new check-in and unloading procedures. You may back your vehicle up to the doors to unload your items but please do not begin unpacking until you have moved your vehicle into a parking space. Please save the parking spaces closest to the building for our guest.
Hospitality: There will be a café concession stand available to purchase food and drink items throughout the day. Complimentary cookies and coffee will be available Friday evening, and donuts available Saturday morning.
Booth Set-Up: We will provide each booth with 2 chairs. Vendors are responsible for their own tables, partitions, and displays. If tables are needed, they with be available for a $10 rental fee. Any issues with a vendor booth must be reported by 7:00 pm Friday, October 13th, 2023, for any possible changes to be done.
The Craft Show Committee Rights: The Committee reserves the right to enforce and or interpret the Pre-Approved Merchant Confirmation and Payment Contract and the Pre-Approved Vendor Rules and Guidelines. By signing the Contract, merchants agree to follow the rules and guidelines set forth in the Vender Guidelines and in the Contract. The person and /or company being represented by the person signing the contract agrees they will indemnify and hold harmless Sapulpa First United Methodist Church and all persons connected of any kind, or from any third-party actions arising from the action of Sapulpa First United Methodist Church connected with the operation of the Arts & Crafts Show.
We look forward to seeing you and a fantastic event!
Sincerely, Sapulpa FUMC Arts & Craft Show Committee Please fill out the contract and return it with your check to the address below. In the memo write what it is for. (Booth rental, electricity, tables)